The Museum has prepared a "TFAM Collection Storehouse and Management Principles" to act as a guide for the storage and management of Museum art works. Apart from using professional personnel and professional methods to preserve the art works, the Museum also uses a cutting edge record-keeping system and digitalized information management to provide an Internet database for visitors and Museum personnel to access and quickly retrieve information about Museum works.
The Museum currently has over 6,000 works in 13 categories that have been certified and become part of the Museum's official collection. They are housed in three special storage facilities (for traditional Chinese paintings, for Western paintings, and for sculptures). The temperature and humidity of the rooms is controlled 24 hours (temperatures at 20°C±2°C, and humidity at RH 50%±3%). In addition to central monitoring, fluctuations in temperature and humidity are cross-checked and logged daily using hair hygrometers and electronic recording devices.
Infrared security systems and full-time guards are used to protect the Museum works 24 hours a day. The area where works are stored is illuminated with UV-free LED lighting. Visitors must submit an application and register before entering the area. Applications for borrowing Museum works must be submitted in advance and approved by the Museum director. The condition of the borrowed work is then documented by the Museum conservator, and the work is released by the Museum storage manager and transferred to the designated receiver in the storage facility. An inventory check is conducted every year, which is compared against the list of museum property.