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Administrative Services Office

Duties

Administrative Services Office：Responsible for paperwork, affairs, cashier, property management, performance evaluation management, mechanical and electrical management, security, and other matters not included in each department’s duties.

  • the department consists of the electrical and mechanical room, switchboard room, and security guard squad.
  • administrative paperwork, procurement, cashier and safekeeping, property management, performance evaluation management, mechanical and electrical management, security and safety.

 

Duties of staff in Administrative Services Office

Title Responsible Duties contacts
Chief
CHANG
  1. Govern and manage all kinds of work for General Affairs Department.
  2. High-level research & investigation and government liaison.
  3. Other temporary to-do tasks.
 25957656 #500
Administrative Associate
TSAI
  1. Undertake the official documents of research & development tasks including the received official documents from RDEC, the received official documents/notes from the Bureau of Culture about relevant laws and regulations and the equality between the genders.
  2. Construct the statement for the Bureau of Culture’s expanding affairs meeting, and track the planned projects of the Museum and the Bureau of Culture, and handle the related affairs of the Museum affairs meeting and track the planned work.
  3. Prepare an overall report of annual performance appraisal, check the public service quality on site and test phone service’s courtesy, and make publicity, etc.
  4. Prepare an overall report of the monthly administrative reports, public service, administrative plans and work reports, and assist in government liaison and stay-over during the Taipei City’s parliament.
  5. Update the address book enquiry system of 1999 public hotline, and the Museum’s information on SOP service net, administrative knowledge website and the municipal activity website, and represent to participate in the flood control back-up team organized by 1999 call center.
  6. Preparations for disasters, floor repairs, and public safety related exploration and collaboration.
  7. Other temporary to-do tasks.
 25957656 #501
Administrative Associate
TAO
  1. Assets management, assets write-off and auctions
  2. Produce reports and business evaluation.
  3. Related business, leasing matters.
  4. Senator inquiry: Mayor’s mailbox, and people’s petition cases
  5. General documents and temporary action items (transfer of head manual).
  6. Other temporary to-do tasks.
 25957656 #515
Administrative Associate
LIN
  1. Keep registration of receipts and payments of cash, bills and securities, safe keep, and check inventory.
  2. Prepare receipts and payment orders for every annual income, costs and expenses.
  3. Keep registration and prepare with regard to the cash accounting books, account books, monthly statements, and cash balance sheet.
  4. Fill out the payment form, expense withdrawal form, memorandum of deposit, handle the payment and deposit procedures, and bank transfer and disburse any collection for others and earnest money deposit.
  5. Manage ticket proceeds, store the income and any revenue income, take enrollment fees of teaching workshops and summer camps, and pay into the Treasury.
  6. Daily payment clearance and settlement and obtain list cheques.
  7. Other temporary to-do tasks.
 25957656 #502
Administrative Associate
KUO
  1. Handle procurement tasks.
  2. Other temporary to-do tasks.
 25957656 #503
Administrative Associate
LEE
  1. Handle procurement tasks.
  2. Other temporary to-do tasks.
 25957656 #505
Assistant Technician
LEE
  1. Submit, implement and results report the environmental education program.
  2. Clean and disinfect the environment, recycle, and manage the general waste removal.
  3. Maintain and manage the garden and green environment, and cultivate the plants.
  4. Dispatch and manage the company vehicles
  5. Schedule the rotating shifts of technician and workers (switchboard and ticket office).
  6. Other temporary to-do tasks.
 25957656 #514
Assistant Technician
CHEN
  1. Manage, update and improve the computer room’s host network system software and hardware.
  2. Operate and maintain the official website, system framework and database.
  3. Prepare and implement annual budget.
  4. Information promotion planning and safety maintenance work.
  5. Other temporary to-do tasks.
 25957656 #258
Assistant Technician
SU

 
  1. Update and replace the annual information devices.
  2. Manage and maintain computer information equipment.
  3. Other temporary to-do tasks.
 25957656 #255
Technician
LIN
  1. Maintain and repair the premises of the Museum.
  2. Other temporary to-do tasks.
 25957656 #516
Senior Clerk
HO
  1. Handle cashier tasks.
  2. Other temporary to-do tasks.
 25957656 #507
Administrative Associate
KUO
  1. Manage documents, advocate laws and regulations, collect and sort the data on the Taipei e-pass online application system.
  2. Mail for publication consignment store, system management login, compilation, love Taipei municipal cloud management systems.
  3. Other temporary to-do tasks.
 25957656 #529
Clerk
LIN
  1. Assist executive general affairs of procurement tasks.
  2. Other temporary to-do tasks.
 25957656 #513
Administrative Assistant
TSENG
  1. Receive, send and deliver the General Affairs Department’s official documents (incl. electrical and mechanical, and security guards).
  2. Manage the stack room (store publications’ stocks, distribute the requisitioned publications, and arrange and cleanup the stack room).
  3. Act for registering petty cash, tickets cash income, and prepare pay-in warrant.
  4. Act for sale of tickets, supply daily teas and clean the office.
  5. Other temporary to-do tasks.
 25957656 #517
Administrative Assistant
(vacancy)
  1. Handle switchboard tasks.
  2. Other temporary to-do tasks.
 25957656 #508
Administrative Assistant
WANG
  1. Bind the daily ticket vouchers, and produce invoice and monthly report.
  2. Make petty cash payment, register the disperse operation and detailed list.
  3. All kinds of income withholding.
  4. Produce the staff travel detailed list and related matters.
  5. The monthly report of the requisitioned stationery of the Museum.
  6. Other temporary to-do tasks.
 25957656 #509
Administrative Assistant
CHEN
  1. Manage the Archives catalogue.
  2. Send letters, fill in forms and make pricing and postage management.
  3. Distribute the mails.
  4. Receive the documents for the whole Museum, and act for switchboard and sale of ticket.
  5. Other temporary to-do tasks.
 25957656 #506
Administrative Assistant
WANG
  1. Process messages and mails.
  2. Transfer the records.
  3. Prepare temperature and humidity records of the archives office, and act for the switchboard.
  4. Other temporary to-do tasks.
 25957656 #504
Administrative Assistant
LAI
  1. Manage the Archives catalogue.
  2. Send letters, fill in forms and make pricing and postage management.
  3. Distribute the mails.
  4. Receive the documents for the whole Museum, and act for switchboard and sale of ticket.
  5. Other temporary to-do tasks.
 25957656 #518
Electrical and mechanical room
Engineer
(vacancy)
  1. Govern and manage the overall technology planning and implementation of the equipment of mechanical, electrical, air conditioning, water supply, firefighting, elevators and security.
  2. Assign, supervise and assess the technical work.
  3. Other temporary to-do tasks.
 25957656 #520
Technician
HUNG
  1. Monitor and maintain electronic equipment operation.
  2. Operate and maintain the electronic devices such as infrared and ultrasonic alarm system.
  3. Maintain the information and communication electronics equipment.
  4. Maintain the Museum’s toilets, washing tables, water dispensers and other water supply systems.
  5. Other temporary to-do tasks.
 25957656 #522
Technician
PENG
  1. Contract annually the high pressure equipment and make inspection.
  2. Sign annual open contracts.
  3. Maintain and repair the low voltage protection relay system in the Museum.
  4. Purchase and replace the lighting lamps of the whole Museum.
  5. Adjust the lights in line with projections the exhibition show.
  6. Maintain 2 aerial platform vehicles.
  7. Other temporary to-do tasks.
 25957656 #541
Technician
LIN
  1. Assist in the high-, low-voltage equipment maintenance and repair.
  2. Assist in exhibition venue’s lighting adjustments.
  3. Assist in the Museum’s lighting equipment maintenance.
  4. Other temporary to-do tasks.
 25957656 #537
Assistant Technician
LIAO
  1. Maintain and repair the low voltage protection relay system in the Museum.
  2. Purchase and replace the lighting lamps of the whole Museum.
  3. Adjust the lights in line with projections the exhibition show.
  4. Maintain 2 aerial platform vehicles.
  5. Other temporary to-do tasks.
 25957656 #524
Assistant Technician
PENG
  1. Contract annually the high pressure equipment and make inspection.
  2. Sign annual open contracts.
  3. Maintain and repair the low voltage protection relay system in the Museum.
  4. Purchase and replace the lighting lamps of the whole Museum.
  5. Adjust the lights in line with projections the exhibition show.
  6. Maintain 2 aerial platform vehicles.
  7. Other temporary to-do tasks.
 25957656 #523
Assistant Technician
(vacancy)
  1. Maintain the air conditioning equipment.
  2. Assist in the power system repair and maintenance of air conditioning equipment.
  3. Inspect, repair and maintain the cooling towers.
  4. Maintain the other related mechanical equipment.
  5. Other temporary to-do tasks.
 25957656 #522
Technical Worker
Miss Huang
  1. Support registration desk related tasks for the Secretary office of the Bureau of Culture.
  2. Other temporary to-do tasks.
 27208889或1999 #3022
Technical Worker
LEE
  1. Maintain the Museum’s toilets, washing tables, water dispensers and other water supply systems.
  2. Maintain the other related electrical and mechanical equipment.
  3. Other temporary to-do tasks.
 25957656 #539
Security guard squad
Squad Leader
LIU
  1. Responsible for implementing the whole Museum’s safety maintenance service in levels and different permission, under the director’s instruction and the General Affairs Department Chief’s supervision, i.e. governing and managing the security guards’ related tasks.
  2. Conduct security guards’ education, training and other related matters.
  3. Assist in the responsible chief to handle the supervision tasks such as the security guard service related regulations, disciplinary inspection, and policy and ethics publicity.
  4. Other temporary to-do tasks.
 25957656 #530
Administrative Guard
Yi-Nan WEI
  1. Plan schedule and the security guards’ service, and dispatch the guards for flexible support.
  2. Prepare the security guards’ service report for check and sum up, handle the lost property items’ registration and processing work.
  3. Handle the first inspection related tasks, e.g. the security guards’ overtime application,and the security guards’ absent process and statistics (incl. personal and sick leave, etc.).
  4. Manage the security guards’ equipment, property, and books and booklets forward.
  5. Assist in the statistics of the public service (including square and parking management).
  6. Conduct the security guards’ service supervision. 
  7. Other temporary to-do tasks.
 25957656 #535
Guard
(vacancy not to be recuited)
  1. Implementing the whole Museum’s safety maintenance service related tasks under the team leader’s instruction and the squad leader’s supervision (24 hours: control room, car park (plaza); 9 hours (09:00-18:00): each floor, and extend the service time till 21:00 on Saturday).
  2. Other temporary to-do tasks.
 25957656 #532、#533、#534